Merchandising Admin Assistant

Merchandising Admin Assistant

  • Permanent

Merchandising Admin Assistant – Head Office
Department: Merchandising
Location: London Bridge

Role Summary: Primary purpose of the Merchandising Admin Assistant is to manage the administration around the product critical path, from initial buy to warehouse. This entails the set up and maintenance of all reporting and intake documents, forecasting at line/size level, ad hoc analysis as required and supporting the Line Manager in all aspects of their role.

This is a very data heavy role you need extremely strong Excel skills.

Key Responsibilities:

  • Ensuring timely and accurate size breakdown and both placement and loading of purchase orders in line with internal and external critical paths
  • Carry out seasonal sizing analysis, amending size curves going forward and making proposals for amendments to size ranges offered – sizing all order drops in line with critical path
  • Ensure timely receipt of purchase orders within the agreed intake window
  • Monitoring and maintaining accurate and up to date delivery schedules, communicating and escalating issues as required
  • Acting as key point of contact for suppliers in all aspects of deliveries
  • Reconciling invoices by exception from finance
  • Ensure all product data is set up and accurately maintained on all company systems
  • The creation and maintenance of departmental reporting including Availability, Back Orders and Launch trackers
  • Ensure correct product codes and prices are displayed in mail order publications and online
  • Maintain pricing file to ensure accuracy for all markets
  • Building effective working relationship with Buying counterpart
  • Optimise communication links to Internal Customers, in particular Branch Merchandising, Warehouse, Retail, Marketing, Online teams

Experience Required:

  • University graduate in merchandising, buying or business related
  • Highly numerate with strong attention to detail
  • Retail experience valuable but not essential
  • Strong interpersonal skills – ability to work cross functionally and to build strong relationships with all functions
  • Strong communication skills
  • A proactive, can do approach
  • Takes initiative
  • Ability to plan and prioritise in order to manage a number of tasks concurrently

Technical Skills:

  • Strong numerical, analytical and interpretive skills
  • Proficient Excel skills
  • Understanding of the general process of the buying cycle and stock management in a retail business – beneficial
  • Commercial awareness of market and competitors.

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